The DOPT directed that the following points to be followed by the Cadre Controlling Authorities formulating proposal for Cadre Review.

1.The proposal for cadre review may be formulated in accordance with the guidelines and instructions issued by the Department of Personnel and Training and Department of Expenditure. If there are any deviations, full justification therefore may be given.

2.The proposal should begin with a brief background of the Service and the development which have taken place since last cadre review.

3.It should contain the requisite data in prescribed proforma.

4.All contents may be chapterised suitably.

5.The abbreviations used in the proposal may be clubbed alphabetically in a list at the end of the proposal.

6.Full justification may be given individually for each upgradation/creation of posts, especially those at S.A.G. and higher levels. 

7.While sending cadre review proposals to Department of Personnel & Training, the Cadre Controlling Authorities may indicate precisely the functional requirements of various categories of posts and group them in terms of duties and responsibilities. This can be done by conducting a general job evaluation exercise, which would help in ensuring that different grades in a cadre reflect distinctly different level of functions and that higher posts do have higher level of duties and responsibilities. 

8.The existing level of stagnation vis-à-vis that after the proposed cadre review may be brought out clearly.

9.Various kinds of reserves may be shown separately (Training, Deputation, Probation, and Leave).

10.The existing training facilities and proposed augmentation, if any, may be indicated.

11.The existing strength and proposed strength (grade/pay-scale wise) may be given in a tabular statement.

12.Different mode of recruitment/promotion to various grades may be indicated.

13.All Instructions of the Government concerning downsizing the Government are duly taken into account.

14.Confirmation to the effect that the proposal will not result in any increase in the overall strength of the cadre or in introduction of new scales / grades. 

15. Matching savings may be provided from within the cadre and financial implications of the proposal (which should be budget neutral) should be amplified.

16.If the posts in the lowest grade are proposed to be abolished, its effect, if any, on the promotion prospects of the incumbents of the feeder posts may be indicated.

17.While forwarding the cadre review proposals of Group ‘A’ Services, it may be ensured that cadre review of feeder posts from Group ‘B’, ‘C’ and ‘D’ be completed beforehand, so as to reflect the impact of the same on the induction into Group ‘A’ Services, whenever the same is envisaged in the Statutory Rules. 

18.The position of a pending SIU Report, if any, may be stated. The concerned Ministry/Department should give a certificate that there is no ongoing SIU study having a bearing on posts covered in the Cadre Review Proposals and that no recommendations of SIU study pertaining to the cadre are pending implementation. 

19.The position regarding applicability or otherwise of NFSG instructions to the Service may be brought out.

20.The status of the recommendations of the Sixth Central Pay Commission, if any, about the Service, may be given.

21.A copy each of the latest Civil List of the Service and the latest Service Rules (Recruitment Rules) together with all amendments may be enclosed.