Steps To Be Taken To Prevent Frauds In CBS Offices - Directorate Order No.25-11/2016-FS-CBS Dated 10.06.2016

Government of India 
Ministry of Communication & IT 
Department of Post

Financial Services Division

Dak Bhawan, New Delhi -110001

Directorate Order No.25-11/2016-FS-CBS 

Dated 10.06.2016

Subject : Further steps to be taken to prevent frauds in CBS Offices

1. It was requested earlier that all SBCO staff should be given training at WCTCs by User Champions for End User/Supervisor Module before SBCO training by Infosys. Please ensure that all SBCO staff has been trained by User Champions as well as Infosys. A certificate of completion of training should be obtained from all SBCO staff and kept in their service book.

2. Divisional Heads should ensure that SBCO staff is comparing LOT generated through MIS server with the vouchers received from SO/HO. Wherever, there is shortage of staff in SBCO, necessary help should be provided from Post Office staff to SBCO (spared from SBSO branch) to complete voucher checking.

3. Any objection received from SBCO by Divisional Head or Vigilance Branch of RO/CO should be investigated promptly.

4. Transfer of account from one CBS PO to another CBS PO should be carried out at HO only. If any application for transfer is submitted at any CBS SO, that SO has to verify genuineness of the customer by taking fresh KYC documents (if required). Application should entered in a register to be maintained in manuscript and forward with KYC documents to its HO for transfer of account. In HO, one designated PA should transfer the account and Supervisor has to verify the same. After transfer, Application of transfer and KYC documents should be returned to SO duly entered in SO slip. SO should make entry in the register and maintain separate Guard File for keeping such applications.

5. All visiting/ inspecting officers should check this register and guard file at SO.

6. No SO should transfer any account from one scheme to another. Any such request should also be sent to HO along with documents and recommendations by SO. This activity should be done only by Supervisor at HO and verify by another Supervisor at HO. All such requests should be entered in a register HO and kept in n separate guard file. This should also be checked and verified by inspecting / visiting officers.

7. SBCO staff should sing in each and every voucher after tallying with LOT generated through the system in token of having checked TRAN ID, Account number and Amount.

8. SBCO should also see the value date printed in LOT and if any value date of more than 3days of the LOT date is used, objection should be raised if no error book entry of approval of competent authority is not attached with the voucher.

9. Postmaster of HPO shall designate one PA who will generate LOT of Office accounts of Single/ Double handed SOs and see if any transaction of more than Rs.25,000/- is shown in these LOTs. Customer Account details of such transactions should be generated from HACLI Menu and sent to PRI(P) / Inspection Post / ASP(Post) for verification.

10. All CBS Post Offices should be instructed that BO transactions should not be entered if BO Bag is received after 3.30 PM. These transaction should entered on the next day

11. All CBS Post Offices should be directed to complete their transactions maximum by 5 PM and no new transactions should be entered after 5 PM. All supervisors should verify transactions regularly without delay so that EOD can be started by 5 PM.

12. All Supervisors should tally teller account with each counter PA with Treasurer’s Cash book and ensure that teller account has become 0 before start of EOD.

13. Teller Cash Account of each Single/ Double handed SO should be checked at HO by a designated PA to ensure that balance has been made as 0.

14. SOs should not lodge cheques in Finacle. Cheques received from New Investment and subsequent deposit should be sent to HO by preparing manual list. HO should lodge cheques presented at SOs for new investment against clearing office account of SO and for subsequent deposits in its own clearing account. SOs should check their New Investment Clearing Office account daily to see clearance received at HO and open accounts with value date as clearing date and fund the account.

15. Activities of security pledge or release in case of TD or NSC or KVP should also be carried out at HOs only. In case such request is submitted at SO, SO can verify the facts and recommend security pledge or release on the application and send to HO. At HO, a designated Supervisor will use HAFSM menu and execute the request. Another Supervisor or Postmaster has to verify the same. Application should be returned to SOs which will do necessary entries on the original certificates and keep requests in a separate guard file.

This has the approval of competent authority.

Sachin Kishore

Director(CBS)

Click Here to Read More

Group of Secretaries meeting is expected to take place on Tuesday, June 14

The meeting of the Empowered Group of Secretaries reviewing the 7th Pay Commission, to finalize the payout to the central government employees did not take place as scheduled earlier on Saturday.
The office of the Cabinet Secretary confirmed that the meeting did not take place on Saturday. It did not reveal either when would the secretaries panel meet again to give the final shape to the salaries of central government employees

Click Here to Read More

The role of all employees, including Grameen Dak Sevaks

"In coming days, the role of all employees, including Grameen Dak Sevaks, will be very significant, Postman has a vital emotional connect and is almost part of every family in villages- Telecom and IT Minister Ravi Shankar Prasad today said in a letter to all postal employees

Government is firming up plans to set up 650 branches of India Post Payments Bank at all major district headquarters by September 2017, Telecom and IT Minister Ravi Shankar Prasad today said in a letter to all postal employees.

"The India Post Payments Bank shall be set up with an investment of Rs 800 crore. The plan is to roll out 650 branches at all major district headquarters so that it may leverage the extensive outreach of the Department of Posts," Prasad said in the letter.

The Cabinet on June 2 cleared the proposal to set up India Post Payments Bank (IPPB) with a corpus of Rs 800 crore and a plan for 650 branches operational by September 2017. It will be scaled up further to cover the entire country by the end of 2018-19.

"The Prime Minister has urged that these 650 branches shall be made fully functional by September 2017," Prasad said. DoP is gearing up to launch the payments bank with a workforce of 3.5 lakh.

Prasad, in his letter, reached out to all postal employees for support.

"I earnestly appeal to all employees of the department and the Grameen Dak Sevaks to take pride and ownership in establishing the India Post Payments Bank which truly serves the cause of Antyodaya - serving the last man standing," he said.

He reasoned that the postman has a vital emotional connect and is almost part of every family in villages.

"In coming days, the role of all employees, including Grameen Dak Sevaks, will be very significant in successful rollout of the Payments Bank to make financial inclusion possible for every Indian," Prasad said.

DoP at present manages around 1.55 lakh post offices, of which about 1.3 lakh are in rural areas.

"I have no doubt in my mind that given your capabilities and your whole-hearted co-operation, we can accomplish the task. India Post has a footprint in every corner of the country," Prasad said.

IPPB will offer digitally-enabled payments, banking and remittance services of all kinds among entities and individuals as also provide access to insurance, mutual funds, pension and credit products in partnership with third-party financial service providers and banks.

"IPPB is being set up primarily to achieve the goal of full financial inclusion of the people in our country. It shall be a technologically-enabled banking platform that gives a wide range of services such as direct benefit transfers and all kinds of payments and remittances," the minister added.

Click Here to Read More

India Post Equips Its Men With Handheld Devices For Taking Customers' Signatures

India Post Equips Its Men With Handheld Devices For Taking Customers' Signatures

Next time if your postman happens to ask you for your signature on a handheld device, don't think it's forgery. Postmen have actually been equipped with new tools to take down people's signatures and immediately upload the deliveries.

On Friday, chief postmaster general Ashok Kumar Dash announced that 'Pilot Postman Mobile Application' for real-time mail delivery has been initiated.

This move will cover speed post, registered letter, and registered parcels, among others. India Post has launched the app that will keep a tab on movement of your article to its destination.

"In Maharashtra Circle 18, postmen working at Bhandup east post office have been supplied with the smartphone loaded with Postman app, which has features of receiving the articles, obtaining e-signatures, uploading the data on the spot to the central server, etc," said Dash.

Once you 'ink' your signature on the smartphone, the details of delivery will be immediately uploaded to the central server, thereby, updating the records that the article has been delivered.

This system is similar to what's used by some of the private premium courier agencies, which update pick-up to delivery of any article on the palmtops.

The plan is to gradually increase the use of smartphones, but only after the results of the pilot project.

Meanwhile, an e-Commerce Parcel Processing Centre in Airoli is being developed on a plot of 4,000 sqmt. The complex would also house Airoli Post Office.

In Maharashtra, six locations have been identified for setting up of first year roll-out of India Post Payment Bank. This will be rolled out between January 2017 and March 2017. The six locations are Girgaum in Mumbai, Thane RS Sub-Office, Nagpur GPO, Cidco Colony in Aurangabad, Pune City Head Office and Satara Head Office.

Click Here to Read More

Protest on the non-implementing of agreement on Cadre Restructuring.

Click Here to Read More

DoP inviting logo design

Department of Posts on Friday started a contest inviting logo design and tagline for its payments bank from the public with a prize money of Rs.50,000 for the winner.

"The Department of Posts on June 10, 2016, launched a logo and tagline design contest for the soon to be set up India Post Payments Bank on the MyGov website. The contest is open to all Indian citizens, institutions, agencies and entities for one month until July 9, 2016," the Postal Department said in a statement. 

The Union Cabinet on Wednesday cleared proposal to set up India Post Payments Bank (IPPB) with a corpus of Rs.800 crore and a plan for 650 branches operational by September 2017. It will be expanded further to cover the entire country by the end of 2018-19. 

"The best entry will be awarded Rs.50,000. A panel of eminent designers and experts will help shortlist 20 best entries which will thereafter be put up for voting on the MyGov platform for the final selection of the winner," the statement said. 

The government has earlier accepted new sign of the rupee and the Swachh Bharat logo from public contests. 

The department said it wants to connect with and involve the people of India in designing "the DNA" of the India Post Payments Bank. 

"One of the guiding principles of the India Post Payments Bank would be co-creating value propositions and products with its customers and other stakeholders. The present contest is the first step towards this ongoing engagement. It has also initiated a nationwide survey to understand the needs of different segments of customers," the statement said. 

The India Post Payments Bank (IPPB) will offer digitally enabled payments, banking and remittance services of all kinds between entities and individuals and also provide access to insurance, mutual funds, pension and credit products in partnership with third-party financial service providers and banks. 

Initially most of the 3.5 lakh workforce will be posted on deputation who will be gradually be replaced by fresh recruits. 

Telecom Minister Ravi Shankar Prasad has asked the Postal Department to hire an MD and CEO of the IPPB by August and set up a selection committee for hiring a chief financial officer by June 15.

Source : http://www.thestatesman.com

Click Here to Read More

Now, collect mail at your convenience

Newly launched ‘Own your post box’ scheme by Department of Posts to benefit IT employees

Postmaster General Mervin Alexander presents keys of dedicated post boxes to an IT employee.

Here is a way to protect your privacy and receive mail without any hassle. Instead of worrying about the timings of mail delivery, individuals can now have their own post box that will keep mail safe until they are ready to collect it.

As a step to reach out to IT employees who have issues in receiving letters and parcels during work hours, ‘Own your post box’ scheme was launched by Chennai City Postal Region along with Nasscom (National Association of Software and Services Companies) on Friday. This will also reduce the burden of postmen and women who face challenges delivering mails to IT firms.

The service is now open for all individuals. These post boxes with dedicated numbers are nothing but row of pigeon-hole facilities at post offices where mail will be stored.

“I still depend on postal services for communication from banks and receive bills by post. I hired a post box Rs.150 a year,” said M. Ramalakshmi, an IT employee from Taramani. Some of her colleagues too have availed service.

Mervin Alexander, Postmaster General (CCR), said instead of full postal address, people could just use their post box number and not worry about change of address. An intimation slip will be dropped in the post box to facilitate customers to collect parcels. “We will write to HR departments of IT companies about the facility for their employees,” he said. The department has rented out nearly 2,500 post boxes and post bags to many companies in the city. It earns a revenue of Rs.3.90 lakh a year in this manner.

K. Purushothaman, Nasscom’s senior director —Tamil Nadu and Kerala — noted that not all IT firms had mail rooms where employees could collect personal mail. More awareness would be created about the initiative to help seamless delivery of mail to IT employees.

http://www.thehindu.com/

Click Here to Read More

CG Employees Serve Indefinite Strike Notice

The strike which commences on 11th July, 2016 shall be the largest participated strike action in the independent India.

7th pay commission As per the decision taken by the NJCA (National Joint Council of Action of Central Government Employees Organisations), Confederation of Central Government employees and workers and all its constituent Associations/Federations in the Postal, Income Tax, Audit, Accounts, Ground Water Board, Printing and Stationery, Survey Departments, Atomic Energy, Central Secretariat, Central Excise and Customs etc. served the strike notice on their respective head of Departments yesterday the 9th June, 2016 protesting against the recommendations of the 7th pay commission.

At Delhi massive demonstrations were held at Dak Bhawan, Central Revenue Building (ITO) and many other places. The NJCA includes all Associations and Federations of Departments of the Government of India, including Defence and

Railways, Postal, Income Tax, Audit, Accounts etc. About 35 lakh Central Government employees are expected to take part in the indefinite strike action which as per the notice will begin from 11th.July, 2016.

The indefinite strike has become necessary due to the non settlement of the charter of demands submitted to the Government by the NJCA in December, 2015. (Enclosed is the charter of demands and the NJCA letter addressed to the Cabinet Secretary on10.12.2015.

‘The 7th Central Pay Commission submitted its report on 19th November, 2015, after a delay of three months from the stipulated period of 18 months given to them. The three months delay was also caused by the intervention of the Present Finance Minister.

It is now more than six months the report is with the Government. The entire 35 lakh workers and the Civil Servant pension community was extremely unhappy over the recommendations of the 7th CPC which did not address the core issues presented before them and the wage revisions suggested by the Commission was the lowest in the post independent history of the country. A meagre rise of 14% alone was recommended by the Commission to be effective for a long period of ten years. The Government has so far failed to take note of the anger and anguish of the employees in the matter as the wage rise recommended in the face of the unprecedented rise in the inflation during the period between 2oo6 and 2016. The Government did not either grant any interim relief or even a small financial benefit in the form of merger of DA which at the setting up of every earlier Pay Commission the Government had adhered to.

The strike which commences on 11th July, 2016 shall be the largest participated strike action in the independent India as more than 35 lakhs civil servants are expected to join the strike action.

Click Here to Read More

Strike Notice Served by Postal JCA

On the call of National Joint Council of Action (Railway, Defence, Confederation, NFPE & FNPO) Postal JCA Leaders  have served  Strike Notice to the Secretary Department of Post today on 09.06.2016 after  massive demonstration in front of Dak Bhawan, New Delhi.

        Indefinite Strike will commence from 11th July 2016, if no settlement on the 11Points Charter of Demand by NJCA+4 Points Charter of Demand by PJCA.

Click Here to Read More

Postman App for Delivery

India Post Launched Postman Android Application For Delivery - Click here to view

Click Here to Read More

Bi Monthly Meeting with PMG SR

தென் மண்டல தலைவருடனான இரு மாதந்திர பேட்டிக்கு Subject கள் இம்மாதம் 16 ம் தேதிக்குள் அனுப்ப வேண்டியதிருப்ப்பதால்  உங்கள் பிரச்சனைகள் எதுவும்  இருப்பின் நமது கோட்ட செயலாளரை தொடர்பு கொள்ள வேண்டுகிறோம் 

கோட்ட செயலாளர் 

Click Here to Read More

Now, postboxes on rent for 150/year

CHENNAI: To popularise the use of postboxes among IT employees, India Post, in association with Nasscom, will on June 10 launch an 'Own Your Post Box' scheme for 150 per year at the Tidel Park post office.

Postmaster general for Chennai City Region Mervin Alexander said India Post is launching the scheme since many IT companies refuse to accept letters and parcels for their employees. Hundreds of letters and articles sent by speed post to IT companies in are being returned daily as companies do not have the means to distribute the items to staff, he noted.

Postboxes are already available on rent in certain post offices for fully pre-paid unregistered mail, like inland letter cards, post cards, aerogrammes, newspapers and books but there is little awareness about this. The tie-up with Nasscom is expected to increase the number of users.

Nasscom senior director K Purushottam said, "This will enable IT pros to use India Post services effectively."

The scheme will also boost the safety of women employees, said Alexander. "Some postmen are not given any respect by IT companies and return without delivering letters. We urge all employees, especially women, to make use the scheme," he said

Source: TOI

Click Here to Read More

Recognition of Trade Unions – New Rule Proposed by the Govt

Recognition of Trade Unions – New Rule Proposed by the Govt
Has to have at least 66% Support of the Workers In case no union garners the prescribed majority, the Bill provides for the formation of a collective bargaining council.

Trade UnionsSoon, managements of companies will have to recognise trade unions that has the support of at least two-thirds or 66 per cent of workers, if the proposed Industrial Relations Code is enacted. Currently, there are no norms for recognising unions.

A union proving the requisite amount of support will also be considered as the representative body of workers to engage in dialogue with the management in case of a dispute. The revised Bill, containing this provision, has been sent for approval to the law ministry by the labour ministry.

In case no union garners the prescribed majority, the Bill provides for the formation of a collective bargaining council, where different unions will send their representatives. In such a case, a union gets a seat on the council for every 10 per cent of votes. Unions that do not get at least 10 per cent votes would not be included in the council.Currently, there is no law that makes it mandatory for managements to recognise a trade union. Although there is a fundamental right to form unions and a statutory right to get it registered, there is no corresponding legal obligation on the employer to recognise a trade union, whether registered or not, even if they truly are representative.“Recognition of a trade union is very different from registration. There have been numerous cases before tribunals where the management has refused to recognise a union as the bargaining body of workers. This provision will benefit both employers and workers as this will ensure a smooth dialogue process,” said a senior labour ministry official.According to another ministry official, trade unions had objected to the original proposal of allowing a union that has even a per cent of votes higher than the second largest union as the sole negotiating agent during tripartite negotiations. For instance, in a situation where one union gets 41 per cent vote and the other 40 per cent, the second largest union with 40 per cent would have become irrelevant.“They felt that it would have rendered a union with 40 per cent support useless and render smaller unions without bargaining power,” the official said.

Click Here to Read More

Postal JCA Strike Notice and Charter of Demands

காலவரையற்ற போராட்ட அறிவிப்பு இன்று 09.06.2016 அரசிடம் அளிக்க  அஞ்சல், ரயில்வே, பாதுகாப்புதுறை உள்ளிட்ட அனைத்து தொழிற்சங்கங்களும் முடிவு 

POSTAL JCA STRIKE NOTICE AND CHARTER OF DEMANDS

POSTAL JOINT COUNCIL OF ACTION

FEDERATION OF NATIONAL POSTAL ORGANISATIONS

T-24, Atul Grove Road, New Delhi – 110001

 NATIONAL  FEDERATION OF POSTAL EMPLOYEES

1^st Floor, North Avenue Post office Building, New Delhi – 110 001

No.PJCA-06/2015                                                                         Dated:           09^th  June, 2016

To

The Director General

Department of Posts

Dak Bhawan

New Delhi – 110001

NOTICE

Sir,

In accordance with the provisions of Sub Section (1) of Section 22 of the Industrial Disputes Act, 1947, we hereby notify that all the Postal/RMS/MMS/Administrative & Postal Accounts Employees and the Gramin Dak Sewaks of NFPE & FNPO) will go on indefinite Strike from 11^th July,2016.

     The Charter of Demands is enclosed herewith

Click Here to Read More

GPF Interest rate 8.1% from 1st April 2016

GPF, CPF interest rate for 2016-17 announced by Govt - Read More

Click Here to Read More

Indefinite strike will commence from 11th July 2016.

NJCA DECIDED TO SERVE STRIKE NOTICE ON 09.06.2016
Indefinite strike will commence from 11th July 2016.
 Click here to view NJCA Circular & Charter of Demands

Click Here to Read More

India Post releases Amazon India stamp

தேசிய தலைவர்களை கவுரவிக்க அஞ்சல் தலை வெளியிட்ட காலம் போய்.
தனியார் கம்பெனிகளை மகிழ்விக்கும் காலம்.

India Post is one of Amazon India’s prime carriers as the e-commerce marketplace uses the extensive postal network to reach its customers

Mumbai: India Post on Friday released a Rs.5 stamp to mark the third anniversary of Amazon India’s services in the country. Called My Stamp, it shows a delivery boy with a carton labelled Amazon.

Amazon India, which launched its services in India in June 2013, serves customers in over 19,000 pin codes through a network of 155,000 post offices.

“The department of post has released ‘My Stamp’ for the first time to commemorate a milestone with an e-commerce marketplace. The launch reinforces the Amazon-India Post relationship. We would like to say that it is a step towards the fulfilment of the aspirations of the people in rural India,” said Usha Chandrashekar, chief postmaster general, Karnataka circle.

India Post is one of Amazon India’s prime carriers. The marketplace uses the extensive postal network to reach its customers.

“Over the last three years, we have relentlessly focused on providing customers with massive selection, fast and reliable delivery, and a trustworthy shopping experience. India Post has been a valuable partner to us and we look forward to our continued association as we endeavour to transform the way India buys and sells,” said Amit Agarwal, vice-president and country manager, Amazon India.

Click Here to Read More

India Post payments bank to employ over 3 lakh staff

New Delhi: Telecom minister Ravi Shankar Prasad on Thursday asked the department of posts to hasten the process of setting up all 650 payments bank branches by September 2017.

“The minister (Prasad) today met Postal Services Board for India Post Payments Bank (IPPB) and asked them to expedite the process of setting up this entity by September 2017 as desired by Prime Minister Narendra Modi. There will be about 3.5 lakh employees who are being trained in phases,” an official familiar with the matter told PTI.

The cabinet on Wednesday cleared a proposal to set up India Post Payments Bank with a corpus of Rs.800 crore and has plans to have 650 branches operational by September 2017.

It will be expanded further scaled up to cover the entire country by the end of fiscal 2019.

Earlier, the department of posts (DoP) had to set up 650 IPPB branches in three years. With advancement of target, DoP will set up 50 branches by March, 125 by April, 200 in May, 300 in June, 400 in July, 525 in August and 650 by September.

“The minister (Prasad) will hold review meetings every fortnight,” the official said.

Initially, most of the 3.5 lakh workforce will be posted on deputation who will be gradually replaced by fresh recruits. Prasad has asked the postal department to hire the managing director and chief executive of IPPB by August and set up a selection committee for hiring the chief financial officer by 15 June.

The minister has also advanced dates for giving handheld devices to 1.3 lakh grameen dak sevaks.

“He has asked the department of posts to start rolling out handheld devices from 15 June and finish the process by in next 3-4 months,” the official said.

The IPPB will be managed professionally and most of its A Grade employees will be hired from the market. The IPPB board will have representation from other government departments including the department of expenditure and department of economic services.

The government has approved a Rs.800 crore corpus for IPPB which will have Rs.400 crore equity and Rs.400 crore grant.

Click Here to Read More