March 12, 2015
Kalaivaraikalai
FEDERATION OF NATIONAL POSTAL ORGANISATIONS
T-24, Atul Grove Road, New Delhi - 110 001. Phone : 011-23321378
E-mail : theagarajannachi@hotmail.com
Ref : Veri/12/2015 Date : 23-2-2015
M/s. Anju Nigam
Dy. Director General (SR & Legal)
O/o. DG Posts (Room No. 403)
Dak Bhawan
New Delhi – 110 001.
Madam,
Sub : Verification of Membership – 2015 – our suggestion.
Sub : Verification of Membership – 2015 – our suggestion.
Kindly recall our discussion on the subject.
My Federation submits the following for your consideration and for doing the needful.
1. While conducting verification of Membership during 2011, my Federation had demanded actual
staff strength in the Division/unit by cadre-wise. For Example, in the case of P.O., P.AS., LSG, HSG II, HSG I, Postmen, Group D and GDS (adhoc GDS and officials working in GDS vacant places should not be included). In the case of RMS, S.As, LSG, HSG II, HSG I, Mail Guards & MTS. Part Time Casual Labourers and temporary Status Casual Labourers should not be included. In the case of Circle office, officials working on deputation and officials working in electrical wing should not be included. In the case of Civil Wing, officials working on deputation should not be included. In short actual staff strength of each cadre mentioned above should be kept ready before starting the verification of membership for the present year. Moreover candidates recruited and undergoing training should not be included in the working strength. Before starting the verification process, staff strength for each cadre should be kept ready in the Directorate. There should be cross-check of the figures furnished by the Circles with the figures already available in the Directorate after verification. The Heads of Circles should give a certificate for the correctness of the figures specifically stating that officials working in vacant posts adhoc posts have been excluded from the actual staff strength
Heads of Circles should ensure that Deputationists Casual Labourers, contingent staff and trainees have not exercised their options. Responsibility should be fixed on the erring officers.
Last time, after verification process when we obtained staff strength under RTI, it was not tallied in
respect of figures of any cadre furnished by the Circles. Particularly, GDS and staff strength of Circle office. The Directorate should ensure this time that staff strength of every cadre furnished by the Circles should be one and the same before and after verification.
2. While conducting verification of membership process in Railways and BSNL, they follow secret
ballot system. But this is not accepted by the Dept. of Posts stating that it is not possible in the Postal
Department. Therefore my Federation suggests the following feasible election process in the Divisional level. If this process is followed in true spirit, this will pave way to find out real membership of each union cadre-wise.
OPTION 1
i. A ballot paper may be provided to the official to opt for a single union by voting against the symbol. (Before election, symbols may be allotted to each Federation).
ii. Casting of vote may be conducted in each H.O. in respect of Group ‘C’ officials and at Sub-Divisional level for GDS.
iii. The Regional office may nominate a Gazetted officer to supervise the election and counting.
iv. If any deviation is found later in the Division / Sub –Division, the responsibility should be fixed on the erring officer later and such officer should be punished under departmental disciplinary proceedings.
v. Each union may be authorized to nominate an agent in voting booth to ensure that the actual officials have cast vote.
vi. While casting vote each voter should be asked to produce ID card with photo issued by the
Department.
vii. Before conducting election, six weeks time should be given to the Federation.
OPTION – 2
i. A single letter of authorization signed by the Divisional Head only may be send alongwith one selfaddressed service cover to all the officials by registered post with acknowledgment. These Regd.
Letters should not be either re-directed or delivered at the office other than the designation.
ii. The officials may write the name of the union which he opts in his own handwriting and affix his
signature on the ballot paper with designation.
iii. Letter of authorization may be returned to the Divisional Head by registered post using self-addressed cover received from the Head of the Division.
iv. Covers received by the Divisional Head should be opened in the presence of representatives of the
Federation.
v. There is no need to attest the authorisation letter by the concerned union secretary.
vi. While counting authorization letter the Divisional Heads should be present.
OTHER SUGGESTIONS
1. In the system which is in vogue is permitted, to enroll membership only in the month of April. This has resulted in promotes and newly recruited members are deprived to became a member of an union.
Therefore it is suggested that one authorization letter may be sent to promotes / trainees to opt for
membership of union of their choice.
2. Authorisation letter may be sent to the Divisional Head and it should checked in the presence of union representative and the Divisional Head may order recovery of subscription of the basis of choice of the promote/trainee.
3. Officials may be allowed to withdraw their membership at any time by giving a letter direct to the Head of the Division. However, change of union may be allowed in the month of April each year.
My Federation hopes the Directorate will consider the views with an open mind in the interest of
conducting free and fair verification.
A line in reply is highly solicited.
Thanking you,
My Federation submits the following for your consideration and for doing the needful.
1. While conducting verification of Membership during 2011, my Federation had demanded actual
staff strength in the Division/unit by cadre-wise. For Example, in the case of P.O., P.AS., LSG, HSG II, HSG I, Postmen, Group D and GDS (adhoc GDS and officials working in GDS vacant places should not be included). In the case of RMS, S.As, LSG, HSG II, HSG I, Mail Guards & MTS. Part Time Casual Labourers and temporary Status Casual Labourers should not be included. In the case of Circle office, officials working on deputation and officials working in electrical wing should not be included. In the case of Civil Wing, officials working on deputation should not be included. In short actual staff strength of each cadre mentioned above should be kept ready before starting the verification of membership for the present year. Moreover candidates recruited and undergoing training should not be included in the working strength. Before starting the verification process, staff strength for each cadre should be kept ready in the Directorate. There should be cross-check of the figures furnished by the Circles with the figures already available in the Directorate after verification. The Heads of Circles should give a certificate for the correctness of the figures specifically stating that officials working in vacant posts adhoc posts have been excluded from the actual staff strength
Heads of Circles should ensure that Deputationists Casual Labourers, contingent staff and trainees have not exercised their options. Responsibility should be fixed on the erring officers.
Last time, after verification process when we obtained staff strength under RTI, it was not tallied in
respect of figures of any cadre furnished by the Circles. Particularly, GDS and staff strength of Circle office. The Directorate should ensure this time that staff strength of every cadre furnished by the Circles should be one and the same before and after verification.
2. While conducting verification of membership process in Railways and BSNL, they follow secret
ballot system. But this is not accepted by the Dept. of Posts stating that it is not possible in the Postal
Department. Therefore my Federation suggests the following feasible election process in the Divisional level. If this process is followed in true spirit, this will pave way to find out real membership of each union cadre-wise.
OPTION 1
i. A ballot paper may be provided to the official to opt for a single union by voting against the symbol. (Before election, symbols may be allotted to each Federation).
ii. Casting of vote may be conducted in each H.O. in respect of Group ‘C’ officials and at Sub-Divisional level for GDS.
iii. The Regional office may nominate a Gazetted officer to supervise the election and counting.
iv. If any deviation is found later in the Division / Sub –Division, the responsibility should be fixed on the erring officer later and such officer should be punished under departmental disciplinary proceedings.
v. Each union may be authorized to nominate an agent in voting booth to ensure that the actual officials have cast vote.
vi. While casting vote each voter should be asked to produce ID card with photo issued by the
Department.
vii. Before conducting election, six weeks time should be given to the Federation.
OPTION – 2
i. A single letter of authorization signed by the Divisional Head only may be send alongwith one selfaddressed service cover to all the officials by registered post with acknowledgment. These Regd.
Letters should not be either re-directed or delivered at the office other than the designation.
ii. The officials may write the name of the union which he opts in his own handwriting and affix his
signature on the ballot paper with designation.
iii. Letter of authorization may be returned to the Divisional Head by registered post using self-addressed cover received from the Head of the Division.
iv. Covers received by the Divisional Head should be opened in the presence of representatives of the
Federation.
v. There is no need to attest the authorisation letter by the concerned union secretary.
vi. While counting authorization letter the Divisional Heads should be present.
OTHER SUGGESTIONS
1. In the system which is in vogue is permitted, to enroll membership only in the month of April. This has resulted in promotes and newly recruited members are deprived to became a member of an union.
Therefore it is suggested that one authorization letter may be sent to promotes / trainees to opt for
membership of union of their choice.
2. Authorisation letter may be sent to the Divisional Head and it should checked in the presence of union representative and the Divisional Head may order recovery of subscription of the basis of choice of the promote/trainee.
3. Officials may be allowed to withdraw their membership at any time by giving a letter direct to the Head of the Division. However, change of union may be allowed in the month of April each year.
My Federation hopes the Directorate will consider the views with an open mind in the interest of
conducting free and fair verification.
A line in reply is highly solicited.
Thanking you,
Yours Sincerely,
(D. THEAGARAJAN)
Secretary General
(D. THEAGARAJAN)
Secretary General
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